1. An overview of data protection
General
The following gives a simple overview of what happens to your personal information when you visit our website. Personal information is any data with which you could be personally identified. Detailed information on the subject of data protection can be found in our privacy policy found below.
Data collection on our website
Who is responsible for the data collection on this website?
The data collected on this website are processed by the website operator. The operator’s contact details can be found in the website’s imprint.
How do we collect your data?
Some data are collected when you provide it to us. This could, for example, be data you enter on a contact form. Other data are collected automatically by our IT systems when you visit the website. These data are primarily technical data such as the browser and operating system you are using or when you accessed the page. These data are collected automatically as soon as you enter our website.
What do we use your data for?
Part of the data is collected to ensure the proper functioning of the website. Other data can be used to analyze how visitors use the site.
What rights do you have regarding your data?
You always have the right to request information about your stored data, its origin, its recipients, and the purpose of its collection at no charge. You also have the right to request that it be corrected, blocked, or deleted. You can contact us at any time using the address given in the legal notice if you have further questions about the issue of privacy and data protection. You may also, of course, file a complaint with the competent regulatory authorities.
Analytics and third-party tools
When visiting our website, statistical analyses may be made of your surfing behavior. This happens primarily by using cookies and analytics. The analysis of your surfing behavior is usually anonymous, i.e. we will not be able to identify you from this data. You can object to this analysis or prevent it by not using certain tools. Detailed information can be found in the following privacy policy. You can object to this analysis. We will inform you below about how to exercise your options in this regard.
2. General information and mandatory information
Data protection
The operators of this website take the protection of your personal data very seriously. We treat your personal data as confidential and in accordance with the statutory data protection regulations and this privacy policy. If you use this website, various pieces of personal data will be collected. Personal information is any data with which you could be personally identified. This privacy policy explains what information we collect and what we use it for. It also explains how and for what purpose this happens. Please note that data transmitted via the internet (e.g. via email communication) may be subject to security breaches. Complete protection of your data from third-party access is not possible.
Notice concerning the party responsible for this website
The party responsible for processing data on this website is:
FLEXICON AG
Corporate Headquarters
Gartnischer Weg 139 | 33790 Halle/Westphalia
Tel.: +49 5201 8719-0 | Mail: datenschutz@flexicon.de
The responsible party is the natural or legal person who alone or jointly with others decides on the purposes and means of processing personal data (names, email addresses etc.).
Right to restrict data processing
You have the right to request that the processing of your personal data be restricted.
Therefore contact us via the address provided in the imprint. The right to restrict processing relates to following cases: If you deny the accuracy of your personal data stored by us, we usually need time to check this. For the duration of the examination, you have the right to request that the processing of your personal data be restricted. If the processing of your personal data was/is illegitimate, you can take over data processing instead of deletion. If we no longer need your personal data, but you need it to exert, defend or assert legal claims, you have the right to request that the processing of your personal data be restricted instead of being deleted.
If you have filed an objection under Article 21 (1) DSGVO, your and our interests have to be weighed up. As long as there is no clearance whose interests predominate, you have the right to request that the processing of your personal data be restricted. If you have restricted the processing of your personal data, these data – expect from their storage – may only be processed with your consent or for the assertion, exert or defense of legal claims or for the protection of the rights of another person or legal entity or for reasons of an important public interest of the European Union or one of the Member States.
Revocation of your consent to the processing of your data
Many data processing operations are only possible with your express consent. You may revoke your consent at any time with future effect. An informal email making this request is sufficient. The data processed before we receive your request may still be legally processed.
Right to object to data collection in special cases and direct advertising
If data processing is based on Art. 6 Para. 1 lit. E or F DSGVO, you have the right to object to the processing of your personal data at any time for reasons that arise from your particular situation;
this also applies to profiling based on these provisions. The respective legal basis on which the processing is based can be found in this privacy policy. If you file an objection, we will no longer process your concerned personal data, unless we can detect worthy of protection reasons for the processing that outweigh your interests, rights and freedom, or the processing serves to assert, exertion or to defend legal claims (contradiction according to Art. 21 Para. 1 DSGVO).
If your personal data are processed for direct marketing purposes, you have the right to object at any time to the processing of the concerned personal data in question for the purpose of such advertising; this also applies to profiling in this respect as it is connected to such direct advertising. If you object, your personal data will then no longer be used for direct marketing purposes (contradiction according to Art. 21 Para. 2 DSGVO).
Right to file complaints with regulatory authorities
If there has been a breach of data protection legislation, the person affected may file a complaint with the competent regulatory authorities. The competent regulatory authority for matters related to data protection legislation is the data protection officer of the German state in which our company is headquartered. A list of data protection officers and their contact details can be found at the following link: https://www.bfdi.bund.de/DE/Infothek/Anschriften_Links/anschriften_links-node.html.
Right to data portability
You have the right to have data which we process based on your consent or in fulfillment of a contract automatically delivered to yourself or to a third party in a standard, machine-readable format. If you require the direct transfer of data to another responsible party, this will only be done to the extent technically feasible.
SSL or TLS encryption
This site uses SSL or TLS encryption for security reasons and for the protection of the transmission of confidential content, such as the inquiries you send to us as the site operator. You can recognize an encrypted connection in your browser’s address line when it changes from “http://” to “https://” and the lock icon is displayed in your browser’s address bar. If SSL or TLS encryption is activated, the data you transfer to us cannot be read by third parties.
Information, blocking, deletion
As permitted by law, you have the right to be provided at any time with information free of charge about any of your personal data that is stored as well as its origin, the recipient and the purpose for which it has been processed. You also have the right to have this data corrected, blocked or deleted. You can contact us at any time using the address given in our imprint if you have further questions on the topic of personal data.
Objection to promotional emails
We hereby expressly prohibit the use of contact data published in the context of website legal notice requirements with regard to sending promotional and informational materials not expressly requested. The website operator reserves the right to take specific legal action if unsolicited advertising material, such as email spam, is received.
3. Data protection officer
Statutory data protection officer We have appointed a data protection officer for our company. External Data Protection Officer:
EDV-Unternehmensberatung Floß GmbH
Thomas Floß | Hopfengarten 10 | 33775 Versmold
Tel.: +49 5423 96490-0 | Mail: datenschutz@flossconsult.de
4. Data collection on our website – Plugins and Tools
Cookies
Our website partly uses so-called cookies. Cookies do not harm your computer and do not contain any viruses. Cookies help make our website more user-friendly, efficient, and secure. Cookies are small text files that are stored on your computer and saved by your browser.
Most of the cookies we use are so-called “session cookies.” They are automatically deleted after your visit. Other cookies remain in your device’s memory until you delete them. These cookies make it possible to recognize your browser when you next visit the site. You can configure your browser to inform you about the use of cookies so that you can decide on a case-by-case basis whether to accept or reject a cookie. Alternatively, your browser can be configured to automatically accept cookies under certain conditions or to always reject them, or to automatically delete cookies when closing your browser. Disabling cookies may limit the functionality of this website. Cookies which are necessary to allow electronic communications or to provide certain functions you wish to use (such as the shopping cart) are stored pursuant to Art. 6 para. 1, letter f of DSGVO. The website operator has a legitimate interest in the storage of cookies to ensure an optimized service provided free of technical errors. If other cookies (such as those used to analyze your surfing behavior) are also stored, they will be treated separately in this privacy policy.
Google Analytics
This website uses functions of the web analytics service Google Analytics. The provider is Google Ireland Limited (“Google”), Gordon House, Barrow Street, Dublin 4, Ireland. Google Analytics uses so-called cookies. These are text files that are stored on your computer and that enable an analysis of your use of the website. The information generated by the cookie about your usage of this website is usually transmitted to a Google server in the USA and stored there. The storage of Google Analytics cookies and the use of this analysis tool are based on Art. 6 Para. 1 lit. f DSGVO. The website operator has a legitimate interest in analyzing user behavior in order to optimize both its website and its advertising. If a corresponding consent has been requested (e.g. consent to the storage of cookies), the processing takes place exclusively on the basis of Art. 6 Para. 1 lit. a DSGVO; the consent can be revoked at any time.
IP anonymization
We have activated the IP anonymization function on this website. This means that your IP address will be shortened by Google within member states of the European Union or in other contracting states of the agreement on the European Economic Area before it is transmitted to the USA. The full IP address is only transferred to a Google server in the USA and abbreviated there in exceptional cases. On behalf of the operator of this website, Google uses these information to evaluate your use of the website, to compile reports on website activity and to provide the website operator with other services related to website activity and internet usage. The IP address transmitted by your browser as part of Google Analytics will not be merged with other Google data.
Browser plugin
You can prevent the storage of cookies by setting your browser software accordingly; however, we point out that in this case you may not be able to use all functions of this website to their full extent. You can also prevent the data collected by the cookie about your usage of the website (including your IP address) from being sent to Google and the processing of this data by Google by downloading and installing this browser plug-in: https://tools.google.com/dlpage/gaoptout? hl = en.
Objection to data collection
You can prevent Google Analytics from collecting your data by clicking on the following link. An opt-out cookie is set that prevents the collection of your data on future visits to this website: Deactivate Google Analytics. You can find more information on handling user data at Google Analytics in Google’s privay policy: https://support.google.com/analytics/answer/6004245?hl=de.
Order processing
We have concluded an order processing contract with Google and fully implement the strict requirements of the German data protection authorities when using Google Analytics.
YouTube
This website integrates videos from the YouTube website. The website is operated by
Google Ireland Limited (“Google”), Gordon House, Barrow Street, Dublin 4, Ireland. If you visit one of our websites on which YouTube is integrated, a connection to the YouTube servers will be established. The YouTube server is informed which of our pages you have visited. Furthermore, YouTube can save various cookies on your end device. With the help of these cookies, YouTube can receive information about visitors of this website. This information are used to collect video statistics, improve usability and prevent fraud. The cookies remain on your device until you delete them. If you are logged into your YouTube account, you enable YouTube to assign your surfing behavior directly to your personal profile. You can prevent this by logging out of your YouTube account. YouTube is used in the interest of an attractive presentation of our online offers. This represents a legitimate interest within the meaning of Art. 6 para. 1 lit. f DSGVO.
If a corresponding consent has been requested (e.g. consent to the storage of cookies), the processing takes place exclusively on the basis of Art. 6 para. 1 lit. a DSGVO; the consent can be revoked at any time. You can find further information on the handling of user data in YouTube’s privacy policy: https://policies.google.com/privacy?hl=de.
Google Web Fonts
For uniform representation of fonts, this page uses web fonts provided by Google. When you open a page, your browser loads the required web fonts into your browser cache to display texts and fonts correctly. For this purpose your browser has to establish a direct connection to Google servers. Google thus becomes aware that our web page was accessed via your IP address. The use of Google Web fonts is done in the interest of a uniform and attractive presentation of our website. This constitutes a justified interest pursuant to Art. 6 (1) (f) DSGVO. If your browser does not support web fonts, a standard font is used by your computer. Further information about handling user data, can be found at https://developers.google.com/fonts/faq and in Google’s privacy policy at https://www.google.com/policies/privacy/.
Google Photos (ggpht.com)
A web service from Google Ireland Limited, Gordon House, Barrow Street, Dublin 4 Ireland (hereinafter: ggpht.com) is loaded onto our website. We use this data to ensure the full functionality of our website. In this context, your browser may transmit personal data to ggpht.com. The legal basis for data processing is Article 6 (1) (f) GDPR. The legitimate interest consists in the correct functioning of the website. If a corresponding consent has been requested, the processing takes place exclusively on the basis of Art. 6 Para. 1 lit. a GDPR; the consent can be revoked at any time. The data will be deleted as soon as the purpose for which it was collected has been fulfilled. Further information on the handling of the transferred data can be found in the privacy policy of ggpht.com: https://www.google.com/intl/en/policies/privacy/. You can prevent ggpht.com from collecting and processing your data by deactivating the execution of script code in your browser or installing a script blocker in your browser (you can find this, for example, at www.noscript.net or www. ghostery.com).
Server log files
The website provider automatically collects and stores information that your browser automatically transmits to us in “server log files”. These are:
• Browser type and browser version
• Operating system used
• Referrer URL
• Host name of the accessing computer
• Time of the server request
• IP address
These data will not be combined with data from other sources. The basis for data processing is Art. 6 (1) (f) DSGVO, which allows the processing of data to fulfill a contract or for measures preliminary to a contract.
Contact form
Should you send us questions via the contact form, we will collect and save the data entered on the form, including the contact details you provide, to answer your question and any follow-up questions. We do not share this information without your permission. The processing of these data is based on Art. 6 Abs. 1 lit. b DSGVO, if your request is related to the fulfillment of a contract or is necessary to carry out pre-contractual measures. In all other cases, the the processing is based on our legitimate interest in the effective processing of inquiries addressed to us (Art. 6 Para. 1 lit. DSGVO) or on your consent (Art. 6 Para. 1 lit. a DSGVO) if this was queried. We will retain the data you provided on the contact form until you request its deletion, revoke your consent for its storage, or the purpose for its storage no longer pertains (e.g. after fulfilling your request). Any mandatory statutory provisions, especially those regarding mandatory data retention periods, remain unaffected by this provision.
Registration on FLEXICON login websites
You can register on the following FLEXICON websites to use additional functions on the site:
• http://login.printanalyzer.de/Printanalyzer/
• https://webcenter.flexicon.de/
• https://flexicon-online.de/login.php
• https://mediadatabase.flexicon-onlinesuite.com
We only use the data entered for the purpose of using the respective offer or service for which you have registered. The mandatory information requested during registration must be given in full. Otherwise we will reject the registration. For important changes, such as the scope of the offer or for technically necessary changes, we use the email address provided during registration to inform you in this way. The data entered during registration is processed for the purpose of implementing the user relationship established by the registration and, if necessary, for initiating further contracts (Art. 6 Para. 1 lit. b DSGVO). The data collected during registration will be stored by us as long as you are registered on this website and will be deleted afterwards. Statutory retention periods remain unaffected.
5. Privacy on applications
The data controller (FLEXICON AG, Gartnischer Weg 139, 33790 Halle/Westphalia, Tel +49 5201 8719-0, Mail: info@flexicon.de) collects and processes the personal data of applicants for the purpose of processing the application process acc. Art. 6 para. 1 lit. b (if applicable, letter f) DS-GVO and § 26 (1) BDSG-new. Any further processing will not take place or only with your consent. If the controller concludes a contract of employment with an applicant, the data transmitted will be further processed for the purpose of carrying out the employment in accordance with the law. If no contract of employment with the candidate is concluded by the controller, the application documents will be automatically deleted six months after the rejection decision has been announced, provided that deletion does not prejudice any other legitimate interests of the controller. Another legitimate interest in this sense is, for example, a burden of proof in proceedings under the General Equal Treatment Act (AGG). Furthermore, you have the following rights to the person responsible during the application process: Information, correction, deletion, blocking, data transmission and a right to restriction of processing. You also have the right to publish the data you provide in a structured, standard and machine-suitable format. There is also a right of withdrawal and opposition. A revocation of processing must be declared to the responsible body. In this case, your application for the application process can no longer be considered.